Data Retention Periods
Note: Where more than one data retention period applies to the data, the greater period of storage shall be used.
|Data Type||Retention Period|
|Financial data||7 Years|
Where legitimate interests are used as a lawful basis:
Where consent is used:
|Potential employee data where such individual does not become an employee of the business||One year from the date of last contact with the individual|
|Employee data||7 years. Thereafter such data shall be minimised so that what is retained includes only the following: name; address; dates of employment; roles in which employed; main place(s) of work.|
|Hard copy client and supplier data|
Files older than 6 years can generally be destroyed (from date of closure, not opening)
|Electronic Client data|
We have assessed our indefinite retention of data stored on our case management as being in our Legitimate Interests in light of the system capabilities, system provider’s plans to increase capabilities and cost of any replacement.
Data will be exclusively held on our case management system. All other data will either be transferred to the system or destroyed.